California Investigative Consumer Reporting Agencies Act (ICRA)
Civil Code Section 1786 is the law that governs employment
screening for California employers.
In an effort to combat the growing crime of identity theft,
California's legislature revised the ICRA, greatly increasing
the burden of California employers. Once most employers recognized
what had happened, it was too late. The law went into effect
January 1, 2002 leaving many employers scrambling to comply
with the law's new requirements. Based on an outcry from employers,
legislature passed a "clean-up" bill AB 1068.
First, let's look at AB 655 and what it started. The bill
required an employer to notify applicants or current employees
every time a background check was obtained. It set forth
specific requirements regarding timing and what information
must be provided. AB 655 also contained two changes to existing
law. First it specifically required that an employer provide
a copy of the report to the consumer within seven (7) days
of receipt, whether it was requested or not. Second, the
law extended its scope to cover background checks and investigations
conducted in-house by an employer, without the use of a
consumer reporting agency.
In a nutshell, here are some the newly enacted amendments
from AB1068 that went into effect on September 28, 2002.
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California employers must provide notice
and obtain consent every time they hire a consumer reporting
agency to conduct a background check, except for investigations
into suspected misconduct or wrongdoing.
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Employers do not have to provide a
copy of the report regarding investigation into suspected
misconduct or wrongdoing.
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Employers must notify the consumer
if adverse action is taken based in part or wholly on
information provided in the background check, and may
have to provide a copy of the report.
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Employers must provide consumers with
public record reports obtained directly by the employer,
unless a consumer waives his right. Employers do not have
to provide information regarding background checks, reference
check or investigation conducted in-house other than these
enumerated public records.
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Each applicant will have the ability
to check off a box on the consent/disclosure sheet and
have the employer send a copy of the background report
directly to the applicant. Employers may outsource the
sending of the background report to their background-screening
firm. California law already has a similar rule for requesting
credit reports.
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The law revised the rules about a special
cover sheet. A screening firm is allowed to post the required
notice on the first page of the report instead.
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The new law retains the seven (7) year
limitation on a background screening firm obtaining criminal
records. However, the new law clarifies that there is
an exception for employers that are required by a governmental
agency to go back further when checking qualifications.