Searches by Social Security number for all types of
filed bankruptcies for a ten-year period and liens and
judgments for a seven-year period. Information for bankruptcies
can include: subjects address, filing number and date,
court location, attorney, amount and type of bankruptcy.
Lien Information can include: debtor name, address and
Social Security number, file number and date, where
it was filed, amount and document type. Information
on judgments can include: defendant name and address,
plaintiff name, filing and disposition date, amount
of judgment, court location and type of filing.
Searches by Social Security number for all types of
filed bankruptcies for a ten-year period. Information
is obtained directly from the Federal Court Bankruptcy
records. Information for bankruptcies can include: subjects
address, filing number and date, court location, attorney,
amount and type of bankruptcy.
Searches civil superior records in the appropriate county
jurisdictions, covering a seven year period for California
and longer for all other states. Can disclose suits
involving personal or property rights, auto or personal
accidents, Landlord-Tenant disputes, liability, disputed
contracts, probate, and family matters. Courts are searched
in person, via court website, or direct connection into
the court’s index. Common names can cause delay
in verifying civil records, identifiers are not always
recorded in civil cases. Typographical, data entry and/or
court filing errors can cause accuracy issues. Also,
running a partial or “nickname” (i.e. running
Bob instead of Robert) can create accuracy issues. It
is recommended that all names, including alias and maiden
names be run at all jurisdictions for a seven year period.
This will maximize the search results and accuracy.
A search for civil lawsuits at the appropriate federal
district court, covering a seven year period for California
and longer for other districts. The districts are searched
through a connection to federal court index. Common
names can cause delay in verifying civil records, identifiers
are not always recorded in civil cases. Typographical,
data entry and/or court filing errors can cause accuracy
issues. Also, running a partial or “nickname”
(i.e. running Bob instead of Robert) can create accuracy
issues. It is recommended that all names, including
alias and maiden names be run at all jurisdictions for
a seven year period. This will maximize the search results
and accuracy.
A search for criminal convictions at the appropriate
county courts, covering a seven year period for California
and longer for all other states. Reveals felony and
related misdemeanor convictions. Records can include:
case numbers, offense and disposition dates, charge,
type of charge, disposition, and sentence. Courts are
searched directly at the source via in person, court
Internet websites or direct connection into the courts
index. Common names can cause delay in verifying criminal
activity, files have to be pulled so identifiers, such
as date of birth, middle name and driver’s license
number, can be checked. Typographical, data entry and/or
court filing errors can cause accuracy issues. Also,
running a partial or “nickname” (i.e. running
Bob instead of Robert) can create accuracy issues. It
is recommended that all names, including alias and maiden
names be run at all jurisdictions for a seven year period.
This will maximize the search results and accuracy.
| Statewide
Repository Criminal Records Search |
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A search for criminal convictions through the appropriate
state repository, covering a seven-year period for California
and longer for other states. Courts are searched directly
at the source via in person, court Internet websites
or direct connection into the courts index. Not all
state repositories are available to the public. Not
all counties update their information in the state repository,
creating outdated or missing information. Typographical,
data entry and/or court filing errors can cause accuracy
issues. Also, running a partial or “nickname”
(i.e. running Bob instead of Robert) can create accuracy
issues. It is recommended that all names, including
alias and maiden names be run at all jurisdictions for
a seven year period. This will maximize the search results
and accuracy.
A search for criminal convictions at the appropriate
federal district court, covering a seven-year period
for California and longer for other districts. The districts
are searched directly through the federal court records.
Common names can cause delay in verifying criminal activity,
files have to be pulled so identifiers, such as date
of birth, middle name and driver’s license number,
can be checked. In many cases, identifiers are not maintained
in the Federal District court records. Typographical,
data entry and/or court filing errors can cause accuracy
issues. Also, running a partial or “nickname”
(i.e. running Bob instead of Robert) can create accuracy
issues. It is recommended that all names, including
alias and maiden names be run at all jurisdictions for
a seven year period. This will maximize the search results
and accuracy.
| Multi-State/National
Criminal Database Search |
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|
Multi-State National Criminal Database is a data file
of over 38 million Offender records, including felony
conviction information, state department of corrections
records, and misdemeanor information. Most states records
are updated on a monthly basis. The file also contains
over 8 million alias names and nearly 68 million offenses.
This search is done through multi-state databases maintained
by many different sources. Information will vary. It
is important to note that multi-state criminal searches
do not include all criminal records nationally and the
information is not always updated regularly. It is recommended
that if a multi-state criminal search is run, it should
be done in conjunction with county criminal searches.
Typographical, data entry and/or court filing errors
can cause accuracy issues. Also, running a partial or
“nickname” (i.e. running Bob instead of
Robert) can create accuracy issues. If “hits”
are found on the Multi-State National Criminal Database,
the law requires information to be verified directly
through the court of records. Additional cost can apply.
A search for criminal convictions through the appropriate
courts, the courts searched vary by country and by the
information provided by the applicant. Courts are searched
directly at the source via in person. Records can include:
case numbers, offense and disposition dates, charge,
type of charge, disposition, and sentence. Common names
can cause delay in verifying criminal activity, files
have to be pulled so identifiers, such as date of birth
and middle name can be checked. International Criminal
searches have longer turn around times, ranging from
3-21 business days.
A search of the credit bureau files to provide a profile
of the applicant’s financial history. Search can
show additional addresses and names and consumer credit
activity covering a seven year period detailing overdue
or slow accounts, charge offs, collections, suits, tax
liens, public records, judgments and bankruptcies. This
is heavily restricted search requiring authorization.
The State of California has special requirements for
credit reports. Young applicants and individuals new
to the country, might not have developed a credit history
yet. Typographical and /or transposition of numbers
at the time a Social Security Number is used by a creditor
to initiate a credit inquiry can create errors in the
data. Applicant’s must be given information on
how to contact the credit repository to request changes
if errors are found in the report. Material is available
through the AccuSource online system for learning how
to read credit reports.
Verifies DOT regulated drug and alcohol testing records
through all applicable previous employers. Information
can include alcohol tests with a result of 0.04 or higher,
verified positive drug tests, refusals to be tested,
and documentation, if available, of completion of the
return-to-duty process following violations. Employers
are only required to maintain DOT records on former
employees for a period of two years.
Verifies a person’s educational history by contacting
the institutions of attendance or through online verification
systems. Information can include: attendance, date of
graduation, major studies, GPA and degree earned. Verifying
education can help eliminate falsified or overstated
credentials. This verification can be delayed if institutions
do not promptly return calls or if verifications are
only done by mail. The accuracy of the verification
can be affected if the applicant went to school under
a different name than stated on the application or if
the applicant has recently graduated and the institution
has not yet updated their records.
Verifies a person’s past and/or present work experience
by contacting employers/supervisors directly or through
automated verification systems. Provides information
which can include: dates of employment, position, salary,
reason for leaving, eligibility for rehire, disciplinary
action taken, dependability, and general work duties.
Verifying employment can let employers know if applicant
is being honest about length of employment. This verification
can be delayed if employers do not promptly return calls
or if verifications are only done by mail. In some cases
only limited information can be verified based on employer’s
policies.
| FDA
Disqualified / Restricted / Assurances List for
Clinical Investigator (Part of Global Homeland
Security Search) |
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A search of FDA lists for physicians and clinical investigators
who have been disqualified or restricted for not complying
with FDA statutes and regulations. The FDA differentiates
between totally restricted/disqualified and restricted.
Information can include name and location, any know
aliases, type of restriction, date action was taken,
reinstatement dates, and comments such as whether or
not the restriction was set by consent agreement or
hearing. The lists are updated regularly to reflect
any changes with name and location of individuals included
in the list or with the type/status of restriction.
All updates are dated. If searches are done before the
FDA updates the lists information will not be shown.
A database compiled from lists provided by U.S. and
various international governmental agencies of individuals
who may be involved in terrorist activities, money laundering,
illegal imports, fraud against government agencies,
violations of federal banking regulations, and fugitives
from justice. Information may include date of birth,
place of birth, citizenship, employment or group membership
or affiliation. Includes: Australian Reserve Bank Sanctions
List; Bank of England Sanctions List; Debarred Parties
List; Denied Persons List; European Union Terrorism
Sanctions List; FDA List; Fugitive Lists –FBI
Most Wanted, U.S. Marshals Most Wanted, Secret Service
Most Wanted, and the DEA Fugitives list; Health and
Human Services Exclusion List; Interpol Most Wanted;
OFAC; Office of Thrift Supervision (OTS); OFSI (Canadian
Sanctions List); Palestinian Legislative Council List;
United Nations Consolidated Sanctions List; US General
Services Administration Excluded Parties List; World
Bank Listing of Ineligible Individuals.
| Health
Care Integrity and Protection Data Bank Check
(HIPDB) and National Practitioner Data Bank Check
|
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to Top |
A search of the HIPDB national data collection for health
care practitioners, providers and suppliers that have
had adverse actions taken against them. Information
can include Federal and State civil judgments, Federal
and State criminal judgments, injunctions, licensing
actions and exclusions. The HIPDB is intended to be
used as an alert system only. Any information found
should be reviewed more comprehensively and verified.
The data is updated regularly, but there can be discrepancies
if searches are done before information has been updated.
| HHS
Office of Inspector General’s (OIG) / General
Services Administration (GSA) Exclusion List Check
|
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to Top |
Search of the OIG exclusion list for individuals/entities
that currently cannot participate in Federally-funded
health care programs. The exclusion list is searched
directly through the HHS Office of the Inspector General.
Reasons for individuals to be included on the exclusion
list can include convictions for program-related fraud
and patient abuse, licensing board actions and default
on Health Education Assistance Loans. The exclusion
list is updated on approximately the 10th of every month,
so there may be discrepancy in individuals named that
are awaiting re-instatement.
Verification of prior military experience, as well as
branch and dates of service, by contacting United States
Military Records or by contacting the personnel office
at the location where an applicant was stationed. If
the location of service and contact number are not provided
there can be delays of more than 3 months to obtain
the records directly from the United States Military
Records in St. Louis Missouri. It is recommended the
employer obtain the applicant Form DD-214 as proof of
military service.
Search of the state Bureau of Motor Vehicle records
for driver information. These records vary by state,
providing different information. Information can include
license status, license class, issue date, expiration
date, violations, suspensions, licensee address, date
of birth and physical description. The MVR record is
the best source for verifying an applicant’s DOB.
The number of years shown on driving reports varies
by state, so criminal traffic offenses may not always
appear on the MVR report; only the suspension/cancellation
will show. The MVR report can be affected if the license
number provided by the applicant is an ID card number
or if it is not formatted correctly for the provided
state.
Verification of registration in good standing and eligibility
for enrollment (or re-enrollment) of nurse aide. Searches
done by name, SSN, or license number depending on state.
Information varies by state but can include name, aliases,
location of registration, status, any restrictions,
and records of abuse, neglect or misappropriation. Not
all states have a nurse aide registry. Some states verify
information by mail only, which can cause a delay. Not
all states update their registries regularly causing
possible discrepancies in information.
Questioning an applicant’s personal references
by phone interview. Can verify applicant’s reliability,
criminal past, alcohol or drug abuse and character.
Defines image of applicant by those who really know
him/her. This verification can be delayed if references
do not promptly return calls.
Questioning an applicant’s professional references
by phone interview. Can verify applicant’s reliability,
criminal past, alcohol or drug abuse and character,
work habits and work performance. Professional references
are more credible than personal references. This verification
can be delayed if references do not promptly return
calls.
| Professional
License/Credential Verification |
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|
Verifies status of professional license or certification.
Information can include: type, status, expiration and
limitations. This verification can be delayed if institutions
do not promptly return calls or if verifications are
only done by mail. The accuracy of the verification
can be affected if the applicant was certified or licensed
under a different name than stated on the application
or if the applicant has recently graduated and the institution
has not yet updated their records. A necessary search
for those hiring doctors, nurses, security guards, insurance
agents and many other license required professions.
Search of sexual offender databases or registries. The
registries are provided by government entities and are
searched by name and are available nationally, statewide
or local levels. Information provided varies by state,
it can include: type of offenses, known aliases, date
of birth, addresses, and whether or not registrants
are in violation of registration requirements. Not all
states have a registry and not all sex offender’s
register. States are searched based on address information
found on the application, in the Social Security trace,
and in the credit report. If the applicant is a registered
sex offender in a state not provided on the application
or found in a SSN trace the information will not be
found.
Search of credit bureau files to provide history of
the applicant’s names and addresses as they originate
from credit headers. This also validates the number’s
authenticity, as well as year and place of issuance.
It is used as a criterion in checking criminal history.
Search may provide last known addresses and aliases,
possible date of birth, year and state of Social Security
number issuance, covering a seven year period. Young
applicants and individuals new to country, who might
not have developed a credit history yet, might not have
a SSN history. Typographical and /or transposition of
numbers at the time a Social Security Number is used
by a creditor to initiate a credit inquiry can create
errors in the data. Interpretation of data is critical;
although the search can uncover evidence of identity
theft, fraud must not be assumed without further investigation
such as validation directly through the Social Security
Administration.
Search of State Bureau of Workers’ Compensation
records for claims made by the applicant. Indicates
the nature of current and past claims.
Information could include: Name of claimant, Social
Security number, date of birth, nature and injury data,
date and filing number, applicant’s employer at
the time of injury, disposition of claim and monetary
information. Not all states provide workers’ compensation
report information. Searches can be delayed; some states
only do verifications by mail. *
This is a post
offer search only.
